West Suburban Property Management Experts Free Rental Analysis

Move Out Checklist

We hope you have enjoyed your time with Your Place Property Management. Normal wear and tear will be taken into consideration when inspecting your home; however, we expect the home to be left in good condition and ready for our inspection. Below is a Move-Out Checklist to help to maximize the refund of your security deposit. Please make sure that these items are addressed prior to your move-out.  

RENT.  Your security deposit may not be used as your last month’s rent so be sure to pay your last month’s rent on time. Once rent is paid for your last month, stop your rental payments in your tenant portal if you have set it up as a recurring payment. 

UTILITIES.  You must keep the utilities on and in your name until your lease expiration date. Be sure to notify the applicable utility companies of your lease expiration. If you are currently paying for water, you must provide proof of final payment or your security deposit will be held until we verify that the final bill for your tenancy period has been paid (please note that the final water bill can take 2-3 weeks to be billed).

     1-800-334-7661 – ComEd Electric

     1-888-642-6748 – Nicor Gas

     1-800-934-6489 – Comcast

     1-877-407-3224 – Metronet

     Garbage – Varies by Municipality.  If you are unsure, please call our office.

     Water – Varies by Municipality.  If you are unsure, please call our office.

LEASE EXPIRATION.  Please remember that your lease expires at 12:00 am on the date stated in your lease agreement. Failure to vacate your home by your lease expiration will be a charge equal to two months’ rent. 

ITEMS LEFT BEHIND.  Garbage haulers will not pick up electronic devices such as computers, televisions, etc. Bulk items may require a special pick up so please contact your local municipality or garbage company before dumping/leaving any large or electronic items behind. You will be charged for any item left that we need to dispose of so be sure all items are removed from premises and that the garbage hauler has taken all trash PRIOR to your vacate date.  

KEYS.  As your move out date approaches, we will place an electronic lock box on your front door.  Upon your move out, we will give you a code to leave one key to the property in the lock box.  Alternatively, you may instead drop a key off at our office upon move out (if no one is at the office or it is after hours, you may leave the key in our drop slot next to the front door, below the front window). All other key copies (building, unit, mailbox, etc.) along with any/all garage door remotes or parking passes should be left on the kitchen counter for maintenance to collect. A charge will be levied if keys, parking permits or openers are not accounted for by the lease end date. 

STORAGE ITEMS.  Do not forget to remove any stored items (i.e storage unit/basement/garage space, etc.) if applicable. 

CARPET CLEANING.  Carpets must be professionally steam-cleaned with a truck mounted system and free of spots (rental cleaners or self-cleaning is not accepted). We recommend contacting Jim Schloderback at Best Results Carpet Cleaning. Let them know that you rent from us in order to receive a discount; their phone number is (630) 922-3555. A Receipt from professional carpet cleaning company must be furnished to Management by the lease end date. Carpet must be the last item cleaned prior to vacating the unit. Do not enter the unit after the carpet has been cleaned. In addition to the cost of the cleaning, an additional 10% administrative fee for the cost of the carpet cleaning will be levied if carpets are not cleaned and we must schedule and/or pay for the service. If your carpets are not professionally steam cleaned with a truck-mounted system and we need to either have them cleaned or re-cleaned you will be responsible for the entire invoice (without discount) in addition to the administrative fee. 

CLEANING CHARGES.  **Move Out Tip** some of the most frequent charges for move-outs include cleaning the top and inside of the refrigerator and oven, soap scum on tub/shower, wiping cabinets/baseboards, ceiling fans and lights. Stove, microwave, refrigerator, freezer, dishwasher, exhaust fan, windows, blinds, air conditioner, light fixtures, doors, radiators, baseboards, and bathrooms must be thoroughly cleaned. DO NOT turn refrigerator off. Tile or hardwood floors must be cleaned. Before leaving your keys, please make sure the thermostat is set to AUTO and set at 62ºF during the winter and 78ºF during summer. Close all blinds and turn off all lights. Lock patio/balcony door, back door and all windows. Exterior of premises must be clean and free of debris. Lawn must be mowed and/or sidewalks free of snow and ice, if applicable to your lease. Additional charges will be incurred due to damage from nicotine, vaping or cooking odors. (i.e. smell, discoloration of blinds, walls, ceilings, fixtures or cabinets.) 

REPAIR/REPLACEMENT CHARGES.  Some of the most frequent charges for move-out repairs and replacements include burnt out light bulbs, broken blinds and, furnace filters, thermostat batteries and smoke detector batteries.  Please proactively replace these items prior to move out.

MOVE OUT INSPECTION.  You do not need to be there when the inspection is performed. If you would like to be present, please notify maintenance, within a reasonable time to schedule an appointment. Our move out reports take approximately 1 to 1.5 hours to complete, depending on the size of the home.   

SECURITY DEPOSIT REFUND.  Please send your forwarding address as soon as possible so that there will be no delay with the return of your security deposit. Per your lease, we issue 1 check with all tenant names on it. Please allow 30 days from your lease expiration for processing of paperwork and return of deposit.   

FORWARD MAIL AND UPDATE ADDRESS.  In order to avoid missing or returned mail, be sure you do a change of address with the United State Post Office. You will want to forward your address and make sure all of your bills are changed to your new address as well as any online payment platforms, such as Amazon, eBay, etc. 


Any damage beyond normal wear and tear will be charged according to Management discretion.

Listed below are the average charges for items most commonly identified during the inspection. Any

items damaged or not cleaned will be billed to you at the costs below. **PLEASE NOTE: these prices are

subject to change due to severity of damage and are per item, per room.*


$65 – Oven

$25 – Range top

$35 – Microwave

$65 – Refrigerator

$35 – Vinyl, Tile, Hardwood Flooring 

$25 – Cabinet

$20 – Light Fixtures/Ceiling fan

$25 – Dishwasher

$80 – Tub/Shower 

$50 – Toilet, Kitchen/Bath Sink 

$20 – Counters

$15 – Blinds 

$20 – Vanity 

$20 – Patio Window/Door or Window

$30 – Patio/Porches/Balcony

$30 – Trash Collected

$25 – Vacuum Rug

$20 – Baseboard

$85 – Carpet Stained per Sq. Ft.

$60 – Furniture/Bulk Item Removal

$85 – Storage of Items Left per Day

$85 – Check Cancellation/Replacement Check Fee

**Failure to Vacate Unit by Lease Expiration: Charge equal to Two Months Rent**


$60 – Oven or Refrigerator Racks

$80 – Door Locks (no keys returned) 

$60 – Mailbox (no keys returned)

$20 – Drip Pans

$50 – Shower Bar

$16 – Light Globes/Bulbs

$45 – Crisper Tray 

$50 – Window Blinds/Screens 

$25 – Outlets, Plugs, Switches, Cover Plates

$45 – Towel Bars

$35 – Smoke Detector

$15 – Smoke Detector Batteries

$85 – Kitchen Cloud Light

$75 – Dining Room Light

$55 – Picture Hanging Hole in Walls

$100 – Drywall Repair per Sq. Ft.

$85 – Hardwood Floor Scratches per Sq. Ft.

$175 – Ceiling Fan

$160 – Countertop Repair/Refinish

$180 – Interior Door

$400 – Illegal Satellite Dish Removal

$200 – Electronics Removal/Disposal per Item

Important: If there are multiple items that need cleaned or severely dirty items, we contract with a third party cleaning company. The average cost for this is $275-$400, depending on the size of the home, however this charge can vary greatly depending on the extent of cleaning needed.  The cost of any contracted cleaning is taken out of your security deposit plus a 10% administrative fee to schedule and pay the contractor. To maximize the refund of your security deposit, please make sure that all items are addressed prior to your move-out.